At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you're passionate about developing your career, while helping others along the way, come join the Broadridge team.

Role overview

We are looking for a confident, enthusiastic individual to join our dynamic Human Resources team as a Recruitment Coordinator. Your primary duty is to act as a liaison between the candidate, recruiter and hiring team to coordinate interviews through to offer and during the onboarding process.

This position will ensure first in class customer service internally and a positive candidate experience externally. Additional responsibilities include managing the Applicant Tracking System (ATS), reporting support and managing the background screening processes with external vendor.

You must be comfortable working in a fast-paced, matrixed environment that relies upon partnership, collaboration and effective communication. The role reports into a Manager of TA/HR Operations located in London. This is a hybrid role, with the requirement of attending the Cluj office a minimum of 2 days per week.

Responsibilities

• Work with talent acquisition partners on talent profiling and recruitment planning.
• Manage candidate status, including interview scheduling, monitoring of applicant technical assessments and booking meeting rooms for in-person interviews.
• Maintain regular communication with applicants, hiring managers and key stakeholders, keeping all parties informed of status of hire at each stage.
• Notify unsuitable candidates after interview.
• Initiate the new joiner onboarding process, including conducting background and reference checks, monitoring pre-employment requirements, and preparing necessary documentation for company and statutory benefits.
• Coordinate onboarding with new hires and notify key stakeholders / departments ensuring smooth onboarding.
• Review and update the onboarding policies for countries in Europe.
• Draft & submit monthly reports on vacancies in line with local requirements.
• Support the applicant tracking system (ATS) by organizing candidate data (e.g., resumes, assignments, and contact details) and building talent pools for identified roles.
• Source candidates for appropriate roles when needed.
• Provide ad-hoc administrative support for local recruitment related events, such as graduate career events.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Psychology, or a related field
• Minimum 18 months of experience in HR, Talent Acquisition, or HR Administration (internship experience considered)
• Strong organizational and time management skills with the ability to manage multiple tasks simultaneously
• Ability to handle sensitive and confidential information with discretion.
• High attention to detail and accuracy in documentation and record-keeping.
• Proficiency in Microsoft Office Suite (Teams, Outlook, Word, Excel, PowerPoint)
• Highly organized; can plan own time and plan recruitment activities
• Excellent communication and interpersonal skills (written and verbal) with the ability to interact professionally with candidates and senior managers or key stakeholders
• Familiarity with Applicant Tracking Systems (ATS) and HRIS platforms
• Experience arranging meetings / interviews across multiple time zones is an advantage
• Basic knowledge of employment documentation processes in Romania and other European countries is an advantage.

We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company-and ultimately a community-that recognizes and celebrates everyone's unique perspective.

Use of AI in Hiring

As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration.