Legal Assistant

  • Not Specified
  • San Francisco, CA, USA
  • Permanent, Full time
  • Matthews Asia
  • 18 Mar 19

This is a great stepping stone position for someone looking to grow as a paralegal or legal professional. Matthews Asia is seeking a bright, efficient, organized, and resourceful professional to support the General Counsel and Legal Team.

POSITION: Legal Assistant reporting to the General Counsel. This position is located in San Francisco, CA.

Are you looking for an opportunity that will help you on your path to a future legal / paralegal career or looking to find just the right position for a long-term legal assistant career?  While we would love to find the right candidate and have you stay for a full career, we understand that for some candidates this position may be a building block and not the final destination.  The key is that we are looking for someone who will be a high performer while here.  In your cover letter, please let us know how this opportunity fits into your future plans so that we can accurately evaluate your candidacy.

You are an excellent fit for this position if –

  • You are energetic, enthusiastic and passionate about supporting and contributing to the success of the General Counsel, the legal department and, ultimately, the Company;
  • You are bright, professional, responsible, well organized, punctual, efficient, proactive and resourceful;
  • You possess excellent oral and written comprehension skills;
  • You communicate clearly and succinctly, both orally and in writing;
  • You are able to understand and follow defined processes;
  • You handle confidential information professionally and with discretion;
  • You are proactive and actively look for ways to help;
  • You have a strong work ethic.

Specific Responsibilities:

The role has two categories of responsibility: (1) assisting the General Counsel by taking care of tasks that you can do so that he can focus on what only he can do; and (2) providing the administrative support the legal department needs to run efficiently.  

Assisting the General Counsel

In this role you will assist the General Counsel by completing simple, routine tasks and unique, more challenging assignments.  The routine tasks include attending to the GC’s phone and schedule (keeping him on-schedule), arranging conference calls and meetings; printing and making copies; making travel arrangements; completing expense reports; proofreading documents for quality control; and creating redline and clean versions of contracts and other documents reflecting the GC’s handwritten comments. The more challenging tasks include drafting correspondence and revising agreements based on oral instructions; drafting simple agreements based on templates; creating template agreements based on completed agreements; drafting process workflows; and converting the GC’s ideas and sign-boards into visually appealing and engaging PPT presentations. 

Department Administration

Department administration tasks include processing invoices and interacting with law firms and the Matthews Finance team on invoices received by the Legal Department; administration of the contract tracking system, including request intake, assigning requests to attorneys based on instructions from the GC, tracking the status of contracts and filing hard and soft copies; maintaining efficient soft copy and hard filing systems; and taking initiative to suggest and implement improvements and efficiencies to department processes.

QUALIFICATIONS:

  • BA/BS degree required
  • Minimum 2 years of supporting lawyers in a law firm or law department environment*

* We are willing to consider 1-2 years of experience for the candidate who can represent themselves as a driven individual with a tremendous work ethic in their cover letter.

  • Must have experience working in a law firm or the legal department of a company
  • Must be a U.S citizen or authorized to work in the U.S on a permanent basis
  • Advanced Word and Outlook required
  • Strong Adobe Acrobat skills including the ability to edit and format PDF documents required
  • Strong PowerPoint and Excel skills preferred
  • Able to anticipate needs and complete tasks independently
  • Ability to discern and meet aggressive deadlines required
  • Proven ability to maintain confidentiality of sensitive business information

ADDITIONAL REASONS TO JOIN THE MATTHEWS FAMILY:

  • Very competitive salary                
  • Full benefits
  • 401k match
  • The Culture (see below)
  • The hours = the ability to have time for a life outside of the office.

HOURS: 8:15am – 5:15pm 

  • This is a non-exempt position with minimal overtime required. 

POSITION: Legal Assistant reporting to the General Counsel. This position is located in San Francisco, CA.

THE COMPANY: Matthews International Capital Management, LLC (“Matthews Asia”)

Matthews Asia focuses on Asia investment solutions that build wealth for our global clients over the long term.  We are an independent, privately owned investment manager headquartered in San Francisco with subsidiary offices in London, Singapore, Shanghai and Hong Kong. Founded in 1991, Matthews Asia specializes in investing in Asia’s equity and fixed income markets for institutions and retail investors worldwide. For over 25 years our bottom-up, active investment approach has focused on identifying the most attractive long-term growth opportunities in Asia’s diverse markets. Our portfolios typically feature low turnover rates and high active share, with holdings that differ significantly from their benchmarks. Our long-term perspective and culture of independent thinking facilitate our delivery of a consistent and distinctive value proposition to our clients and partners.

Additional information on Matthews International Capital Management, LLC and Matthews Asia can be found at www.matthewsasia.com.

THE CULTURE

We understand the importance of going into a great place to work every day and culture is incredibly important to everyone at Matthews Asia. We take pride in the positive and respectful dynamics throughout the firm. Before an offer is made, you will meet with members of our active Culture Committee to allow you to have a more casual meeting to ask questions about the company to make sure that it is the best fit for long term success and enjoyment for all. 

It is important that all employees embody our core values of integrity, internal/external client focus, initiative, and teamwork. 

Matthews International Capital Management, LLC is an equal opportunity employer. The Company does not unlawfully discriminate on the basis of race, color, religion, religious creed (including religious dress and grooming practices), age, national origin, citizenship, ancestry, political activity or affiliation, marital status, sex, sexual orientation, gender, gender identity, gender expression, physical or mental disability, medical condition as defined under applicable law, genetic information, military or veteran status, pregnancy, childbirth and related medical conditions, taking or requesting statutorily protected leave, or any other characteristic protected by federal, state, or local laws or ordinances.

Matthews Asia participates in the E-Verify program as required by law.