Securities Lending Support Administrator, Associate 1

  • Location: Gdańsk, Pomorskie, Poland
  • Salary: Competitive
  • Job Type: Full time

Securities Lending Support Administrator, Associate 1

Securities Lending Support Administrator

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Purpose Of Role:

This role has been created to provide operational support to the SSB Depotbank Control (Securities Lending / OTC Collateral control) team. The Support Administrators(s) will be responsible for working in close cooperation with the Depotbank Control team to ensure daily ex-post compliance and conformity checks are completed within the advised timeframes. The Support Administrators(s) will be responsible for producing comprehensive client reporting and performing daily reconciliation processes to support the Depotbank Control activities of the Securities Lending and OTC derivative business lines. Experience of working with Excel and creating Macros would be a distinct advantage. The majority of the tasks are time sensitive and delivery times to clients are regulated in various SLA's and Operating procedures. The Support Administrators(s) role requires the candidate to work in a disciplined manner, have the ability to work to tight deadlines and to escalate issues in a timely manner within the team wherever required.
Specific Duties:

  • Reconciliation experience
  • Data Uploads and Data Staging
  • MS Office experience
  • Excel and macro experience
  • Data Quality Checks
  • Daily and Intra-Day Data Maintenance
  • Data Transfers and Monitoring
  • Data Processing
  • Data Quality Improvements
  • IT and BU Coordination to ensure proper data flow, integrity and handling.
  • Process and Procedure Optimization within Data Management

  • Liaises with internal clients and supporting departments for the purpose of obtaining key inputs to service delivery.
  • Performs special projects and other tasks as assigned by the Team Supervisor.
  • Maintaining and fostering a team environment.

  • Involvement in departmental ad-hoc projects.
  • Make recommendations for changes to processes and procedures and prepare documentation for review as required.
  • Participate in weekly review meetings when required


  • Resolve review points highlighted by their manager and ensure they are kept informed of progress.
  • Establish and maintain good working relationships with internal clients and colleagues.

  • Ability to work in a disciplined, organized manner to tight SLA agreed deadlines.
  • Flexibility and an ability to manage ad-hoc requests.
  • Demonstrates good time organizational skills in order to meet deadlines.
  • Maintains systematic filing practices.
  • Adheres to clean desk policy and record keeping.

  • Take responsibility for personal development and training.
  • Actively participate in the appraisal process by completing a self-evaluation and suggesting appropriate development.

Work Parameters Or Boundaries:
Internal State Street Poland procedures & regulations
Performance Planning and Review System (PPR)


Specific Qualifications / Skills:

  • Numeracy / Literacy skills.
  • Accuracy and ability to work to tight deadlines.
  • PC literate and competent in use of spreadsheets and word processing.
  • Excellent English/German would be an advantage.
  • Accounting knowledge
  • Basic knowledge of Securities Lending and OTC derivatives business lines would be an advantage
  • Team Oriented
  • Works independently, efficiently and precisely

Critical Behaviors for Success as defined by the PPR System at Core level:
  • Takes Ownership and Initiative
  • Ensures accuracy and quality
  • Provides outstanding service
  • Communicates Effectively
  • Displays Insight & Influence
  • Fosters Collaboration and Teamwork
Level Of Education:

Economics/Accountancy/ Business related degree (preferred)

Previous Level Of Experience:

Previous experience of working in a Banking Operations environment would be an advantage

Work Environment
1. As relates to Employee's job related task and duties Employee is responsible towards his direct Superior.
2. All issues with which Employee turns to the one level up Manager should have been discussed with his direct Superior.
3. Employee has the right to appeal from every decision of his direct Superior to the one level up Manager.

Employee's responsibility rules
1. Employee is made accountable for all his job duties and State Street's property entrusted to him.
2. Employee's responsibility concerns at equal degree entrusted duties, decisions taken and the initiative required at the given position.
3. Employee is responsible at equal degree for decisions taken and not taken when the situation requires that.
4. Employee commits not to disclose any information that might be considered as confidential for the Employer.
5. Employee is obliged to comply with all regulations and procedures concerning Health and Safety, environmental protection and company's directions in this domain.
6. Employee does his best to make the work environment and culture safe for him and his colleagues.

I have read and understood the contents of the above job description. I confirm receiving a copy of it and will abide by it.